Employee payroll deduction purchases are currently in retail areas such as the cafeteria, coffee bar, gift shop, or company store has nothing but good things to say about the impact on sales. Payroll deduction shopping is the enabler behind a $5.00 latte purchase the day before payday. The key is automating it, so as not to slow down customer traffic. Manual systems can be tough, requiring cashiers and volunteers to check a list to see if an employee is valid and write up a slip for the employee to sign. Every two weeks the food services and store managers combine and total the employee’s payroll slips, and then send them to payroll for payroll to enter manually, and then post payments.
Automation for imports of employee files from payroll (which can spot employees after termination) is available and support swiping the employee’s badge, letting the software check the employee’s balance against the credit limit. Automatic printing of the customer AND the signature receipt incorporates an on/off switch, according to preference. Just before payroll runs, employee numbers and deduction amounts automatically transmit to payroll. Then, the actual deductions come back automatically from payroll and the completion of adjustments on the employee payroll deduction purchases balances becomes apparent.
Departmental charges also incorporate automation, allowing for accurate chargebacks to the appropriate department, as are physicians’ charges. Print statements, or send them to accounting for their departmental adjustments.
Layaways
What if your company or hospital doesn’t permit employee payroll deductions purchases? How can you make an expensive item obtainable to an employee or customer who isn’t able to spend a large amount of money all at once? Layaways are experiencing a revival in many retail areas – Target and Walmart are now advertising the availability of Layaways.
Your POS product may be able to provide this tool for you. It can allow you to attach a layaway to a customer number (your employee’s badge), and track the items, and the payments against the items on layaway. So stockroom space is tight? If you can print an open layaway inventory list at any time, so you can see what items are due for pick up, and bring them over from the warehouse!
Gift Cards
Gift cards are a fan-favorite and are a great way to keep money in the retail areas. These aren’t just for one employee to give to another; they have a couple of other great uses! A gift card can be given to a customer to offset a return – the retail manager doesn’t have to give back cash or write out a credit slip for returns on pricey items. She’s keeping the money in the store. One other elegant use for gift cards has been the sale of those cards to administration, for a handling fee, plus the card value, for service recovery and employee rewards.
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